REQUEST for QUALIFICATIONS and PROPOSALS

Active requests for qualifications or proposals are listed below:

RFQ NO.

Short Description and Link to Documentation

Expiration Date and Time

RFQ-2019-005

Public Release: 05/15/2019

Pre-submittal Meeting: 06/10/2019 2:00 p.m.

Deadline for Questions: 06/14/2019  10:00 a.m.

Submissions Due: 06/26/2019 10:00 a.m.

(all times central daylight time)

Frequently asked questions regarding RFQ 2019-005 UPDATED: JUNE 17, 2019

RFQ-2019-004

Public Release: 04/15/2019

Deadline for Questions: 04/24/2019  10:00 AM

Submissions Due: EXTENDED 05/20/2019  5:00 PM

(all times daylight standard time)

Frequently asked questions regarding RFQ 2019-004 (Posted April 24, 2019 10:56 a.m.)

Submitted Questions and Responses for the HGSD HVAC RFQP 2019-004

Question:  Will there be a pre-bid conference for this RFQ?
Answer:  No, there will not be a pre-bid conference for this RFQ.

RFQ-2019-003

Public Release: 04/12/2019

Pre-bid Meeting and Walk Through: 05/22/2019  10:00 AM and 2:00 PM

Deadline for Questions: 05/23/2019  5:00 PM

Submissions Due: 06/06/2019  2:00 PM

(all times central daylight time)

Frequently asked questions regarding RFQ 2019-003 (Updated April 25, 2019 with add'l DB template)

Submitted Questions and Responses for the HGSD HVAC RFQP 2019-003 (Updated April 25, 2019 with add’l DB template)

Question:  Certain information requested in Sections 1, 2, and 3 [and Subsections] of Request for Qualification & Proposal Information, either cannot be provided or must be redacted due to client confidentially and security provisions. Please confirm the proposal will still be accepted with partial information and is still eligible for the full Total Point Value as described in Section 5 of Proposal Organization and Selection Criteria.
Answer:  A minimum of 2 examples combined in Sections 1.i. and 2 must have references available for verification for Design-Build work award. Proposers are encouraged to provide as much information as possible. However, for confidential or security clearance limitations, a minimum form of verification of work performed to confirm both contract existence and timing, is required for the 2 minimum examples to achieve at least 50% of the points allotted. Such minimum form of verification includes details enabling HGSD to call a procurement officer to validate the Proposer’s contract, project type or name, and date of completion, without risk of breaching security or confidentiality. A minimum of 2 examples combined in Section 3 must also have the same level of references available for verification of Maintenance Services to achieve 50% of the point value. Additional examples, above the minimum referenced examples required, can enable a Proposer to be evaluated at the full point level for sections 1, 2 and 3. HGSD reserves the right to relax further the RFQP 2019-003 requirement in event of receiving only a single qualifying proposal.  Page 4 Additional DB Alternate Template

Question:  Please confirm that alternate solutions may be proposed as the “Base Proposal”.
Answer: Proposers are required to submit the base proposal for HGSD to compare and evaluate bids received. Additional alternate solutions beyond DB2 and DB3 are acceptable and desired. An open template will be made available for submitting additional alternate pricing. Proposers are encouraged to describe all proposed solutions and alternates in writing under Section 7: Methodology and Approach.

Question: Please confirm that proposals will be accepted without pricing all options Alternate DB2 and Alternate DB3.
Answer: Confirmed.

Closed requests for qualifications or proposals are listed below:

RFQ NO.

Short Description and Link to Documentation

Date Closed

RFQ-2019-001

March 19, 2019

Frequently asked questions regarding RFQ 2019-001

None Submitted

Frequently asked questions regarding RFQ 2019-002

Submitted Questions and Responses for the HGSD HVAC RFQP 2019-002 (March 7, 2019)

Question: ADA requirements were discussed during the pre-bid meeting.  Please share HGSD’s expectations in regards to ADA permitting, inspections and compliance.
Answer: HGSD and local code requires the Engineer or Architect of Record submitting stamped design documents to apply and file for AMERICANS WITH DISABILITIES ACT (ADA) permit and inspections by the local code authorities.  HGSD is considered under City of Houston for permitting. HGSD has set aside separate budget funds to accommodate required ADA updates, if any, and will have any required ADA modifications efforts performed under a separate contract. Examples of possible ADA required modifications could be similar to repainting the parking lot, or braille signage on doors. HGSD will support the awarded Design-Build contractor if they wish to attempt file for an ADA exception, if their project design does not modify the facility. ADA inspectors have complete authority, and HGSD expectation is the Design-Build contractor will achieve approved permit and fulfil final inspection with job closeout. An HGSD goal is to minimize building facility modifications.

Question: Please send the contractors the most current set of drawing to the building, this will be needed to get a air and water balancing quote?
Answer: HGSD will have posted by end of day the most recent MEP drawings and TAB report. Please note, the drawings in the RFQP are original and the air distribution system has been modified with a space remodel, as well as there have been additional adjustments made since the TAB to address comfort issues. HGSD expectations is the Design-Build contractor will have the existing 5 zone systems and AHU in the mechanical room measured and verified for determination of rebalance performance criteria, prior to demolition. These criteria need to be included in the permit design drawings for successful TAB balance and closeout.

Questions: Is a Blade server necessary?
Answer: HGSD does not want or will not accept a blade server.

Question: It looks like the end devices have all been upgraded to DDC electronic controls with Temperature sensors in the zones. In this project can all end devices remain and just the controllers and the main server get upgraded?
Answer: HGSD desires all new controls devices (DDC) within the mechanical room and for the AHU, chilled water pump and valve, and for a complete operable system and warranty including Building Automation System (BAS). Distribution dampers outside the mechanical room can be reused, electric heaters in ducts can be reused.

Question: Will we have IT support to make this a web based control system instead of having to have a dedicated work station?
Answer: HGSD requires a dedicated work station with a single user interface. Please use the specifications below:

  • We are a Microsoft Windows based environment.
  • Either a desktop or rack-mounter computer would work. Must come with manufacturer warranty.
  • Computer should have hardware redundant storage for the operating system and application. (RAID1 or RAID5)
  • Standard 19” rack.
  • A rack mount machine is preferred.
  • Blade server will not work.
  • Any computer system and control system should support routine updates (Microsoft security patches, operating system updates, etc.) without compromising system functionality.
  • Java based systems are not preferred.
  • Single User administration is fine.
  • HGSD Security requirements: The System must Work independently without any connection to the internet. No Phoning Home. All connections to the internet will be blocked.
  • No cloud-based systems or interfaces.

Additional Drawings:
M1.00
M2.00
HVAC Balance Report 2016

Question from Pre-bid meeting:

  1. What is the Budget? The budget for the project is estimated between $150,000 and 190,000.
  2. When is the contract notice to proceed anticipated? Board meeting approval is planned in April 2019, and notice to proceed approximately May 1st 2019.
  3. Clarification: implementation is anticipated to be over a long weekend 4-5 days.
  4. May we bring vendors to see the HVAC unit, or may we schedule a second site visit? Additional site visits are by appointment only to be made directly with Elizabeth Roach at HGSD. Tuesday March 5th has been designated as the preferred day, before 4 PM.

Notice: because of requests for additional site visits, the date for submission of questions has been extended to March 6th, 2019 5:00 PM CST. The due date is UNCHANGED.

Due date Friday March 15th, 2019, 2:00PM CST

Sign-In Sheet February 28, 2019
Sign-In Sheet March 5, 2019

Frequently asked questions regarding RFQ 2018-001

Question: “What is the expected schedule for this effort?” Answer: Considering the purpose and scope of the project it is expected that it should take between 4 and 12 months to complete.

Question: “How will the administrative tools integrate with current permit tracking system?” Answer: An important part of this project is to determine the workflow of administering a permit which has both an annual and multi-year component. The workflow and administrative algorithm (along with the expected administrative costs) is the primary product of that facet of the project. Recommendations provided by the consultant will be used by staff to integrate into the District’s permit tracking system.

Question: “What is the intended scope of stakeholder participation?” Answer: Stakeholders for this permitting concept are identified as primarily the large retail and wholesale water providers that rely on alternative sources of water as part of their total water demand. It is the intention of the District to keep the stakeholders informed of this potential permitting method throughout this project to ensure the method effectively addresses the concern of short-term limitations of alternative water supply. There will be small number of stakeholder meetings, including at least one meeting where the district and stakeholders can exchange information regarding the conceptual methodology. ”

Question: “Are respondent teams required to include legal expertise or is a legal evaluation of the permitting methodology required as part of the proposal scope?” Answer: Responding firms should include any expertise determined by the firm to be necessary to fulfill the objectives outlined in the RFQ. District legal staff will review any results of this project and provide guidance to the General Manager on any legal considerations

 

Frequently asked questions regarding RFQ 2016-001

Question: “For the Experience of the Project Manager and the Technical Lead Professional the RFQs request a summary of experience for “no more than five (10) recent assignments…”.  Should it be five or 10?” Answer: The request for qualifications should read “…no more than five (5) recent assignments….,” posted version of RFQ 2016-001 and RFQ 2016-002 dated March 11, 2015 reflect that revision.

Question: “Does the Conflicts of Interest Questionnaire (Form CIQ) count as one of the 10 pages?” Answer: Code of Ethics requirements Form CIQ WILL NOT count as one of the 10 pages for the SOQ and should be included as an appendix.

Question: “Can proposed personnel resumes be attached as an Appendix and not counted against the 10 page limit?” Answer: Individual resumes of project personnel WILL NOT count as one of the 10 pages for the SOQ and should be included as an appendix.

Question: “Can brief project descriptions be attached as an Appendix and not counted against the 10 page limit?” Answer: Summaries of projects demonstrating submitting firms capabilities in support of the RFQ included in the SOQ WILL be counted as part of the 10 page limit. The District encourages all submitters to be clear, concise, and adhere to the 10 page limit.

Frequently asked questions regarding RFQ 2016-002

Question: “For the Experience of the Project Manager and the Technical Lead Professional the RFQs request a summary of experience for “no more than five (10) recent assignments…”.  Should it be five or 10?” Answer: The request for qualifications should read “…no more than five (5) recent assignments….,” posted version of RFQ 2016-001 and RFQ 2016-002 dated March 11, 2015 reflect that revision.

Question: “Does the Conflicts of Interest Questionnaire (Form CIQ) count as one of the 10 pages?” Answer: Code of Ethics requirements Form CIQ WILL NOT count as one of the 10 pages for the SOQ and should be included as an appendix.

Question: “Can proposed personnel resumes be attached as an Appendix and not counted against the 10 page limit?” Answer: Individual resumes of project personnel WILL NOT count as one of the 10 pages for the SOQ and should be included as an appendix.

Question: “Can brief project descriptions be attached as an Appendix and not counted against the 10 page limit?” Answer: Summaries of projects demonstrating submitting firms capabilities in support of the RFQ included in the SOQ WILL be counted as part of the 10 page limit. The District encourages all submitters to be clear, concise, and adhere to the 10 page limit.